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Microsoft Outlook Team Folders

Microsoft has made it official: The MSKB article OL: The Microsoft Outlook Team Folders Kit Has Been Discontinued explains that the Team Folders kit has been discontinued and that no support is available for existing Team Folders installations beyond a few articles already in the MSKB. For more information, see Team Folders kit officially discontinued.

Despite the lack of support, Team Folders still provides a good learning tool on how to use a folder home page in Outlook 2000 (or later) to provide an information overview of subfolders created in Exchange Server's Public Folders area. With Team Folders, you can build:

  • Threaded discussion
  • Document repository
  • Team calendar
  • Team task list
  • Team members contact list
  • Other contacts list
  • Frequently asked questions (FAQs)

The Team Folders kit includes a wizard to get you started, plus the Outlook View Control, which you can incorporate into other projects.

Microsoft has issued a patch for the Outlook View Control, which forms an essential part of most digital dashboards, to correct a significant security vulnerability. See MS01-038 - Outlook View Control Exposes Unsafe Functionality. This is a critical security patch for Outlook 2002 users. For Outlook 2000 users, there is no real data vulnerability.

The patches change the behavior of the control so that the View parameter no longer works in a web page that is not hosted as an Outlook folder home page. If you are using the OVC in a web page, omit the View parameter (e.g. <param name="View" value="By Category">) in the initial settings for the control. If you set the View this way, even to value="", more often than not it will cause the control to default to the user's Inbox rather than showing the folder you want.

Getting Started | Requirements | Problems | Other Tools | Notes | More Information

Getting Started

To start working with Team Folders, you need to get the Outlook 2000 Team Folders Kit. The kit was last published on the December 2000 TechNet Client Utilities CD, under Desk\Outlook\Tools\Teamfold.

The download at Microsoft comes and goes. Try this link.

Note that the kit includes the old version of the Outlook 2000 control. See Outlook View Control for information on the latest version.

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Requirements

  • Microsoft Exchange Server 5.0 or later
  • File, HTTP or FTP server to store folder home pages
  • Web publishing component
  • Owner permission on parent folder Public Folders where you plan to create team folder
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Problems

Team Folders removes the Outlook option for saving the data in a Calendar as an HTML page. This was by design, not to give a false impression that a Team Folders calendar view can be saved as a web page. To put the option back, open the source code for the Team Folders page and look for the Window_OnLoad procedure. In that event handler, comment out the line:
Call displayCommandButton(0,3823)

Also see:

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Other Tools

Outlook Architect Suite of controls for building web-based views of Outlook data, similar to the Outlook View Control and Team Folders, but much enhanced. Controls include folder view, action toolbars, search boxes, view list, and folder strip.
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Notes

Team Folders are an application of Outlook 2000 home pages. They are not a way of adding web access to public folders, because they work only inside Outlook 2000, not in a standalone browser. 
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